Exhibition

Exhibition

You can have a physical and/ or an online booth

If you choose to exhibit in both formats, you get a discounted rate on your virtual booth price.
Take this opportunity and increase your reach!
EXHIBITION FLOORPLAN
Space Only Rental
(Minimum of 150 sqf t/ 12 sqm)
For smaller booths, please book Shell Scheme/ Pipes and Drapes

That includes:

  • Exhibitors’ badges
  • 100 word company / product profile in the Program​​
  • Cleaning of public areas and gangways
  • Invitation to the Welcome Reception for registered exhibitors​

Space only rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in t​he Exhibitors’ Technical Manual.

ADDITIONAL BENEFITS

When you exhibit your company will receive the following additional benefits:

  • Company logo on Congress Website and Mobile App, as an Exhibitor prior to the Congress
  • Listing and profile in the Final Program
Note: If you are planning to have a joint booth with another company, a co-exhibitor fee of 1,500  applies.
Shell Scheme Rental

That includes:

  • Exhibitors’ badges
  • 100 word company / product profile in the Programme​​
  • Cleaning of public areas and gangways
  • Invitation to the Welcome Reception for registered exhibitors​
  • Shell scheme frame, basic lighting
  • Fascia panel with standard lettering

Shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in t​he Exhibitors’ Technical Manual.

ADDITIONAL BENEFITS

When you exhibit your company will receive the following additional benefits:

  • Company logo on Congress Website and Mobile App, as an Exhibitor prior to the Congress
  • Listing and profile in the Final Program
Note: If you are planning to have a joint booth with another company, a co-exhibitor fee of 1,500  applies.
Pipes and Drapes Rental

That includes:

  • Exhibitors’ badges
  • 100 word company / product profile in the Programme​​
  • Cleaning of public areas and gangways
  • Invitation to the Welcome Reception for registered exhibitors​
  • Each booth will include the following:
    • Standard pipes and drapes system
    • 8″ back wall, 3″ side walls
    • Exhibitor’s names banner
    • Carpet

Pipes and Drapes rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in t​he Exhibitors’ Technical Manual.

ADDITIONAL BENEFITS

When you exhibit your company will receive the following additional benefits:

  • Company logo on Congress Website and Mobile App, as an Exhibitor prior to the Congress
  • Listing and profile in the Final Program
Note: If you are planning to have a joint booth with another company, a co-exhibitor fee of $1,500 applies.
Virtual Booth
2D booth in the virtual Exhibition Hall

That includes:

  • Company name, logo and profile
  • Screens and banners which may contain logo, image, video or GIFs
  • Downloadable documents, videos and images
  • Content hyperlinks for company’s website, products, news and social media accounts
ADDITIONAL BENEFITS
  • Interactive Chat (Group and 1:1 chat, including video calls)
  • Contact Us
  • Participant badge swipe
  • Ability to see visiting attendees at the booth
  • Metrics Dashboard

Floorplan

To view the Floorplan, please click on the button below:

EXHIBITION FLOORPLAN
Please contact me for details, pricing and booking form:
xx – Industry Liaison & Sales
Tel: xx
Email: xx@kenes.com

Venue

Venue’s name

Address

Website

venue-01

Exhibitors Rules & Regulations

ALLOCATION OF THE PHYSICAL AND ONLINE EXHIBITION SPACE

Physical Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract must be sent/ emailed to ensure reservation of a desired location and/or virtual booth template. Upon receipt of the Exhibition Booking Form and Contract, space and/or virtual booth will be confirmed and an invoice will be sent. Please note that three alternative physical booth choices should be clearly indicated on the application form. Physical Space allocations will be made in the order in which application forms with payment are received.

PHYSICAL AND ONLINE EXHIBITOR REGISTRATIONS

For the physical Meeting, all exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm (100sqft) booked and one additional for each 9 sqm (100 sqft) after. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows:

  • Booths of up to 60 sqm (600 sqft) – 15 exhibitor registrations
  • Booths larger than 60 sqm (600 sqft) – 25 exhibitor registrations

Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Manual.

For the online Meeting, registrations will be given depending on your booth of choice:

  • Small Virtual Booth – 2 registrations
  • Medium Virtual Booth – 3 registrations
  • Large Virtual Booth – 5 registrations
  • Premium Virtual Booth – 7 registrations

Within the virtual event platform, all exhibitors (booth admins) will be recognised with a letter E (Exhibitor) indicated after their names. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows:

  • Small and Medium Virtual Booths – up to 10 exhibitor registrations
  • Large and Premium Virtual Booths – up to 20 exhibitor registrations

EXHIBITORS’ TECHNICAL MANUAL

An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be available approximately 3 months prior to the Meeting. It will include the following:

  • Technical details about the Venue and Virtual Platform
  • Final exhibition details and information
  • Specifications
  • Contractor details
  • Services available to exhibitors and order forms

SITE INSPECTIONS

Exhibitors and Supporters are welcome to visit the Meeting venue at their convenience. Please contact the venue directly to arrange this.

EXHIBITOR LOGO & PROFILE

You can submit your logo and company’s profile and read important exhibitor information on the Kenes Exhibitors’ Portal. The Exhibition Manager will contact you with the link to the Exhibitors’ Portal, including your personal login details.

EXHIBITION TERMS & CONDITIONS

The Terms and Conditions can be found here. Please note that signing of the BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound.

An exclusive handling agent will be designated to the CONGRESS + YEAR. The exclusivity of an agent for the handling needs of congresses refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the Meeting. This organisational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the Meeting.

PROMOTIONAL ACTIVITIES

All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands​. Sound equipment must be regulated and directed into the stand so that it does not disturb neighbouring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that i​s deemed objectionable.

Further details will be included in the Exhibition Technical Manual.​​